1.0 Job Description
Job Title: Finance and Administration Officer – PEACEPLUS
Reference Number: FAO/001
Organisation: Greysteel Community Enterprises
Location:The Vale Centre, Clooney Road, Greysteel, Co. Derry,BT47 3GE
Hours: Full-time (37.5 hours per week)
Salary: £34,434.00
Contract Period: To 29th March 2029
Probationary Period: 6 months
Reporting to: Centre Manager, but will also be required to attend Board Meetings to deliver progress reports.
To download the application pack please use the below link:
Download Application Pack
2.0 Project Background
Greysteel Community Enterprises (GCE) developed and manage the Vale Centre, a social-economic hub of Greysteel and surrounding areas. The Centre boasts a range of business and community spaces, including playing fields, indoor hall, meeting rooms and fitness suite. Further information available at https://thevalecentre.co.uk/ .
GCE has been successful in its funding bid under PEACEPLUS Investment Area 4.2 ‘Rural Regeneration and Social Inclusion’.
The GROWTH Project (Growing Resilience, Opportunities & Wellbeing, Through Healing) is a new and truly innovative project, developed jointly by Greysteel Community Enterprises (GCE) (Lead Partner), Creeslough Community Association (CCA) and Developing Healthy Communities (DHC) (Project Partners).
The project focusses on building stable, peaceful, cohesive, and prosperous cross-community/cross-border relations between the rural communities Greysteel (NI) and Creeslough (ROI) - two areas which have and are continuing to deal with the impact of tragic events within their communities.
The project focusses on the following four themes:
1. Social Enterprise
2. Health and Wellbeing
3. Rural Enterprise/Tourism
4. Capacity Building
The anticipated benefits from this project includes:
· Enhanced/improved cross-community and cross-border relationships, social inclusion and integration;
· Physical/mental health improvements through development of sustained positive social determinants of health;
· Underused/derelict rural physical and green spaces rejuvenated for community use;
· Enhanced opportunities for shared learning/working together within/between communities contributing to increased community capacity and empowerment for future co-working, collaboration and peacebuilding work;
· Focus on developing skills and human capital associated with sustaining Social Enterprise;
· Opportunities to showcase both areas as ones of hope and resilience with the capacity to attract visitors/tourists to stimulate economic regeneration.
Programme of Activity
A complementary programme of activity (encompassing separate programmes relating to the core themes) will be delivered to animate and engage people in shared spaces and develop innovative solutions to identified need. Programmes, focussed on the aforementioned themes, will allow for meaningful, sustained cross-community, cross-border contact.
This project is supported by the PEACEPLUS Programme, managed by the Special EU Programmes Body (SEUPB). It represents a funding partnership between the European Union, the Government of the United Kingdom of Great Britain and Northern Ireland, the Government of Ireland, and the Northern Ireland Executive.
3.0 Purpose of Role
The Finance and Administration Officer will provide essential financial management, administrative and compliance support to ensure the effective delivery of the project.
Working closely with the Programme Manager (Greysteel Community Enterprises), the postholder will be responsible for maintaining accurate financial records, processing claims, tracking budgets and ensuring all expenditure is compliant with SEUPB and organisational requirements. They will also provide efficient administrative support to the project team, including organising meetings, maintaining records, assisting with reporting, and supporting procurement processes.
This role is key to ensuring that both the capital works and programme of activity strands are delivered smoothly, transparently, and in line with funder requirements - enabling the project to achieve its goal of building cohesive, peaceful, and sustainable cross-community and cross-border relationships between Greysteel and Creeslough.
3.1 Key Duties Responsibilities
The responsibilities include but are not limited to the following:
Financial Management & Control
- Oversee the project budget by facilitating the successful delivery, implementation, and administration of all financial and administrative elements in line with funding agreements and organisational policies.
· Monitor and track project budgets and forecasts (in co-ordination with partner organisations), ensuring that expenditure aligns with approved allocations and timelines.
· Establish and maintain effective financial systems and processes to accurately record payments, claims, irregularities, forecasting, and other supporting financial information required for SEUPB reimbursement.
- Ensure all project expenditure is eligible, correctly allocated and fully supported by documentation.
· Ensure timely processing of payments to suppliers, contractors, and project partners in line with GCE and PEACEPLUS programme procedures.
Financial Reporting & Compliance
- Collate and present regular financial reports for the GCE Board, Project Board and partner organisations (Creeslough Community Association and Developing Health Communities) funders and governance bodies.
- Support the preparation and submission of grant claims, drawdowns and financial returns.
- Prepare and submit quarterly claims to SEUPB using the designated platform (JEMS) and ensure compliance with programme guidelines.
- Support internal and external audits and respond to audit queries.
Budgeting & Forecasting
- Support the development of detailed project budgets and cashflow forecasts.
- Provide regular reports on actual, forecast, and budget expenditure to the Project Advisory Group, Project Board and partners (where required).
- Monitor financial risks and variances and advise on corrective actions.
- Provide financial input for project planning, changes and extensions.
- Manage advance payment requests for SEUPB funds, liaising with partners as required and using SEUPB-approved templates and processes.
Procurement & Value for Money
- Support and oversee project procurement processes in line with SEUPB and public sector procurement rules, advising and supporting project staff and partners on best practice in procurement.
- Ensure value for money and compliance with public procurement thresholds where applicable.
- Maintain records of procurement decisions and supporting documentation.
Partnership & Stakeholder Support
· Provide financial advice and guidance to project staff and partners on financial record-keeping, claims procedures and audit requirements - recommending improvements where necessary.
- Support partners to understand financial reporting and compliance requirements.
- Act as a key liaison point with SEUPB personnel, where required, to share financial information and verify claims.
Systems, Policies & Governance
- Develop financial IT systems and processes to enhance efficiency and accuracy and to ensure controls and procedures are robust and fit for purpose.
· Develop and implement administrative procedures that support effective project delivery and compliance.
- Contribute to governance meetings, steering groups or finance sub-committees.
- Ensure compliance with organisational policies, including financial controls and data protection.
· Record information for monitoring and evaluation purposes in line with the project’s reporting framework.
Undertake any other relevant duties within the scope of the post as may be reasonably required from time to time.
4.0 Person Specification
4.1 Qualifications & Experience:
Essential Criteria
· A recognised third-level qualification (in Finance, Accounting, Business Administration, Management, IT or related field).
· 1+ years’ experience gained in the last 3 years in a financial-related environment in two or more areas of – financial planning/budgeting, financial accounting/auditing, development/implementation of financial systems, management accounting/cost analysis.
OR
· 3+ years’ experience gained in the last 5 years in a financial-related environment in two or more areas of – financial planning/budgeting, financial accounting/auditing, development/implementation of financial systems, management accounting/cost analysis.
· Valid driving licence and access to a form of transport which will allow the full requirements of the post to be met and is insured for use when travelling on work duties.
Desirable Criteria
· Experience of utilising computerised accounting software packages.
· Experience implementing financial procedures and preparation of financial and statistical reports for Senior Management Teams, Project Boards or equivalent.
· Completion of final professional examinations and a full, current member of one of these professional bodies:
Chartered Accountants Ireland, The Institute of Chartered Accountants in Scotland, The Institute of Chartered Accountants in England and Wales, The Chartered Institute of Management Accountants, The Association of Chartered Certified Accountants, The Chartered Institute of Public Finance and Accountancy, The Institute of Certified Public Accountants in Ireland.
4.2 Key Competencies
· Financial Management: Proven ability to manage and monitor budgets, process claims, track expenditure and prepare accurate financial reports in line with funder requirements.
· Attention to Detail: High level of accuracy in recording, reconciling and verifying financial data and supporting documentation.
· SEUPB & Funded Programme Compliance: Knowledge of PEACEPLUS/SEUPB financial and administrative requirements, or the ability to quickly acquire this knowledge.
· Procurement Knowledge: Understanding of public sector procurement rules and the ability to ensure compliance throughout purchasing processes.
· Administrative Efficiency: Strong organisational skills to maintain effective filing systems, manage documentation and support programme delivery.
· ICT Proficiency: Competence in using financial management software, online claims platforms, Microsoft Office, and cloud-based storage systems.
· Reporting Skills: Ability to produce clear, accurate and timely financial and administrative reports for funders, partners, Project Board and Project Advisory Group.
· Communication Skills: Ability to convey financial and administrative information clearly to non-financial audiences, including community partners and stakeholders.
· Problem-Solving: Capability to identify and resolve financial or administrative issues promptly and effectively.
· Time Management: Ability to prioritise workload, meet deadlines and manage multiple tasks in a busy project environment.
· Teamwork & Collaboration: Experience working as part of a multi-partner project team, maintaining positive relationships with colleagues and external partners.
· Confidentiality & Integrity: Demonstrates professionalism and discretion in handling sensitive financial and organisational information.
· Adaptability: Willingness to respond flexibly to changing circumstances and requirements within a complex, multi-strand project.
5.0 Guidance for Completing and Submitting Application Form
The full, completed application will consist of:
1. Completed Application Form; and
2. Completed Equality and Opportunities Monitoring Form.
To download the application pack please use the below link:
Download Application Pack
Submission:
Completed applications must be submitted by email only via the address below before 12 noon on Friday 19th June 2026.
· Email: valecentredome@gmail.com
· Please include in the Subject Line of the Email ‘Finance and Administration Officer Application’
Late or incomplete application forms will not be accepted.
