Finance & Administration Assistant
Keep Northern Ireland Beautiful
Charity Jobs NI (part of the Happy Jobs group) is delighted to be exclusively partnering with Keep Northern Ireland Beautiful to recruit a meticulous, organised, and proactive Finance & Administration Assistant. If you enjoy keeping numbers tidy, systems humming, and teams supported, this part-time role offers variety, flexibility, and meaningful impact.
About Keep Northern Ireland Beautiful
Keep Northern Ireland Beautiful is a forward-thinking charity dedicated to a cleaner, greener, more sustainable Northern Ireland. Through education, behaviour change and practical programmes, the team supports communities, businesses, and public bodies to protect and enhance our environment. Carbon Literacy training is provided to all staff as part of the organisation’s sustainability commitment.
About the Role
Reporting to the Head of Finance & Administration, you’ll support day-to-day finance operations and general administration. From purchase and sales ledgers to reconciliations and claims, you’ll help keep information accurate, processes timely, and colleagues supported across the charity.
Key Responsibilities
- Purchase Ledger & AP: Monitor the finance inbox, process supplier invoices in Lightyear, maintain approvals and coding, prepare weekly authorisation runs and supplier payments in Sage 50, issue remittances, and reconcile supplier statements.
- Expenses & Cards: Process staff expenses in Lightyear; post and reconcile credit card and Equals card transactions.
- Sales Ledger & AR: Raise customer invoices with correct nominal/tax codes and follow up on outstanding debtors/credit control.
- General Ledger & Reporting: Post journals (accruals/prepayments), assist month-end and year-end, and support management accounts, cashflow and budget reports.
- Reconciliations: Complete weekly bank and monthly card reconciliations.
- Grants & Admin: Verify small grant claims (e.g., via Submittable), update funder databases, prepare information for funder claims, and provide general office/IT admin support and ordering.
Qualifications & Experience
Essential
- Education: GCSE/O-Level Grade C or above in maths and English (or equivalent).
- Accounting systems: Minimum 12 months’ hands-on use of a recognised accounting package (e.g., Sage 50) and an invoice/approvals tool (e.g., Lightyear).
- Transaction processing: At least 1 year processing AP/AR (supplier invoices, staff expenses, sales invoices, remittances) and posting credit/Equals card transactions.
- Reconciliations: Experience completing weekly bank, monthly card, and supplier statement reconciliations.
- Month-end support: Posting journals (accruals, prepayments), maintaining ledgers, and assisting with data checks for reporting.
- Excel & IT: Confident with Microsoft Excel (sort/filter, formulas, basic lookups) plus Outlook and Word; comfortable learning new systems.
- Organisation & compliance: Follows finance procedures, meets deadlines under pressure, maintains confidentiality and GDPR standards, with high attention to detail.
Desirable
- Qualification: Accounting Technician (AAT/ATI) or equivalent (or working towards).
- Sector exposure: Charity/not-for-profit finance; grant claim verification/reporting (e.g., Submittable).
- Reporting: Assisting with management accounts, budget tracking, and cashflow updates.
Personal Qualities
- Team player: Helpful, approachable, and service-minded with clear communication.
- Proactive & reliable: Takes ownership, anticipates issues, and follows through.
- Accuracy & integrity: Meticulous record-keeping with a strong controls mindset.
- Growth mindset: Open to Carbon Literacy training and ongoing CPD.
Why Join KNIB
- Purpose & impact: Help a mission-driven team deliver environmental programmes across NI.
- Flexibility: Hybrid working with 1 day per week in the Belfast office; flexible business hours (8am–6pm; core 10am–4pm).
- Development: Carbon Literacy training and the chance to broaden your finance/admin toolkit in a supportive charity environment.
Hours: 18.75 hours per week (2.5 days); Monday–Friday with occasional flexibility
Location: Hybrid – home and Belfast office (1 day/week); right to work in the UK required
Salary: £24,912 pro rata
Contract Type: Permanent, subject to funding (role may require AccessNI checks)
Applications Close: 9am, Monday 1 September 2025
Interviews: Monday 8 September 2025, in person, Belfast
You might currently be working as: Finance Assistant, Accounts Assistant, Finance Administrator, Purchase Ledger Clerk, Sales Ledger/Credit Control Assistant, Bookkeeper, Grants/Admin Officer, or similar.
Please Note: Applications may be reviewed upon receipt and the vacancy may close early if sufficient applications are received. Early application is advised.
Interested?
Submit your CV via our online system or email hello@charityjobsni.com. For more details or the full job description, call 028 9248 2205.
