Charity Jobs NI is delighted to be exclusively working alongside WOMEN'STEC to recruit an organised, professional, and driven Resource & Facilities Co-ordinator to join this passionate team at a time of exciting growth.

Post Title:

Resource & Facilities Co-ordinator

Hours:

28 hours per week (fixed), with the working pattern/schedule flexible and negotiable upon successful offer.

Location:

WOMEN’STEC, 29 Chichester Avenue, Belfast, BT15 5EH

Hybrid work policy available upon request.

Responsible to:

Head of Operations

Timescale:

Permanent role with an initial one-year fixed-term contract, to be extended subject to funding.

Salary:

NJC Pay Scale SO1.23 - Pro Rata: £32,076 FTE

About WOMEN'STEC:

WOMEN'STEC is a social enterprise based in North Belfast, established to address the need for non-traditional training and employment opportunities for women in industries such as construction, engineering, and IT.

The organisation supports unemployed women in overcoming barriers to employment, providing access to lucrative and opportunity-filled careers. WOMEN'STEC also actively works to change attitudes and perceptions, fostering inclusive employment practices among employers and inspiring confidence in women seeking career advancements.

Purpose of the role:

This pivotal role will oversee the smooth co-ordination of workshop spaces, facilities, and outreach delivery. The Resource & Facilities Co-ordinator will work closely with staff, tutors, and students to ensure resources are efficiently managed, enabling the successful delivery of courses and events. The post-holder will play a critical role in ensuring compliance with Health & Safety standards while supporting the long-term sustainability of WOMEN'STEC's programmes.

Specific responsibilities:

Co-ordinate and timetable resources, spaces, and facilities to align with courses and events.
Support programme staff and tutors in ensuring materials and equipment are ready for each term.
Manage procurement processes, adhering to WOMEN'STEC’s financial procedures.
Lead on Health & Safety compliance and staff training, including risk management.
Oversee workshop equipment maintenance and ensure compliance with safety regulations.
Recruit, induct, and support course tutors, managing timesheets and expenses.
Provide line management for Workshop Technician(s).
Maintain schedules for organisational vehicles and adhere to usage policies.
Ensure ISO compliance for resources and facilities.

Person specification:

Essential:

At least two years' experience in managing/co-ordinating resources or facilities.
Exceptional organisational skills, including multitasking and time management.
Strong written and verbal communication skills.
Proficiency in MS Office, including Excel, Word, and Outlook.
Knowledge of Health & Safety regulations and compliance standards.
Ability to follow financial procedures and manage procurement processes.
Problem-solving and team-working abilities.

Desirable:

Technical knowledge (e.g., Trades, Horticulture, IT).
Budget management experience.
Certification in Health & Safety and/or ISO standards.
Experience in recruiting and training staff.
A third-level qualification in facilities management or business administration.

Benefits:

25 days annual leave plus 11 statutory days (pro-rata).
Benenden Healthcare Cover (upon successful completion of probation).
Pension scheme with 6% employer contribution.
Death in Service Insurance.
Wellbeing initiatives.

You could be right for this position if:

You have previously worked in any of the following roles:

Facilities Co-ordinator, Resources Manager, Facilities Officer, Operations Co-ordinator, Health & Safety Officer, Resources & Facilities Manager, Design Technology Teacher, Workshop Facilitator, Technical Instructor, Design & Technology Technician or Vocational Lecturer (e.g., Trades, Construction, Horticulture, or IT fields).

How to apply:

If you are seeking a new challenge and want to join a dynamic and impactful organisation, we would love to hear from you. Please submit your updated CV, outlining your relevant experience and achievements, by applying online or contacting us directly.

Closing date for applications: 9am on 13th January.

Shortlisted candidates will be invited for in-person interviews provisionally scheduled for the week commencing 20th January. Final dates will be confirmed closer to the time.

Please note: Applications will be reviewed upon receipt. WOMEN'STEC reserves the right to close this vacancy early if sufficient applications are received. For inquiries or updates on the application status, please contact Charity Jobs NI directly at hello@charityjobsni.com or call 028 9248 2205.

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Resource & Facilities Co-ordinator